Position Overview
The Project Coordinator supports Project Managers in delivering construction projects and Estimators in pricing new work. Working under their direction, the coordinator helps organize information, coordinate subcontractors and suppliers, maintain accurate records, and follow up on outstanding items so projects and bids move forward on time. Responsibilities vary by assignment and may include project delivery support, estimating support, or a combination of both.
Duties and Responsibilities
Project Delivery Support
· Assist the Project Manager with project planning, procurement, cost tracking, reporting, and closeout.
· Set up and maintain projects in Procore, including drawings, specifications, contacts, budgets, contracts, and schedules of values, as directed by the Project Manager.
· Maintain current drawing revisions, RFIs, shop drawings, submittals, and other project records; distribute information and follow up on outstanding responses and approvals.
· Prepare and track subcontract documentation, purchase orders, and change information for review and approval.
· Coordinate with the site team, subcontractors, suppliers, and consultants to obtain information and resolve outstanding items under the direction of the Project Manager or Site Supervisor.
· Support scheduling, daily huddles, and Lean planning activities; record commitments and flag constraints or delays early.
· Assist with ordering materials, tracking deliveries, reviewing invoices, coding costs, and preparing project cost reports in accordance with LCS procedures.
· Collect and maintain required subcontractor documentation and support site safety and quality records in accordance with LCS procedures and applicable project requirements.
· Assist with documenting deficiencies, tracking corrective actions, and collecting closeout documents.
· Promptly bring safety concerns, scope gaps, cost discrepancies, and schedule issues to the appropriate Project Manager or Site Supervisor.
Estimating Support
· Assist Estimators with reviewing tender documents, drawings, specifications, and addenda.
· Complete quantity takeoffs and gather pricing from subcontractors and suppliers.
· Prepare bid invitations, distribute tender information and addenda, and follow up to obtain quotations before tender deadlines.
· Organize and compare quotations, identifying exclusions, qualifications, and potential scope gaps for the Estimator’s review.
· Maintain organized estimating records and assist with pricing summaries and bid submissions.
· Assist with transferring estimating information, quotations, and scope details to the project team when work is awarded.
Accountability and Authority
The Project Coordinator takes ownership of assigned tasks, maintains accurate information, follows through on commitments, and communicates issues early. The Project Manager or Estimator retains responsibility for project decisions, final pricing, and approvals. The coordinator prepares information and recommendations for review and works within delegated authority.
Working Conditions
The Project Coordinator position is based out of our Milton office or specific jobs sites in the GTA as needed. LCS is an equal opportunity employer. We focus on the right people working for us at LCS, people who are willing to work hard and embody our values as an organization:
· #1 Be Better Than Yesterday
· #2 - GSD - Get Stuff Done!
· #3 - Respect for Others
· #4 - Enjoy Life
Qualifications
· Education related to construction required (either College diploma or University degree)
· Experience in construction project coordination or estimating is preferred; relevant co-op or internship experience is an asset.
· Ability to coordinate information and follow up effectively with subcontractors, suppliers, and consultants.
· Experience with Procore and Microsoft 365, particularly Excel, is preferred.
· Ability to manage assigned tasks, meet deadlines, and seek direction when needed.
· Ability to read and interpret construction drawings and specifications
· Previous General Contractor experience, a plus
· Core Competencies:
o Creative
o Excellent Written communication
o Oral communication
o Project management
o Problem solving
o Follow up
o Dependability
