Southbridge Health Care LP owns and runs several long-term care and retirement Homes throughout many urban and rural areas of Ontario. We are currently seeking a Payroll Analyst to work within a team to complete accurate and prompt processing of payroll across a portfolio of long-term care and retirement homes. This position supports the successful implementation and ongoing management of Ceridian Dayforce Payroll, with a strong focus on compliance with legislative requirements, internal policies, and collective bargaining agreements. Collaborating closely with home-level staff, third-party providers, and the finance team, the Payroll Analyst handles maintaining data integrity, resolving payroll discrepancies, performing high-level audits, and contributing to the continuous improvement of payroll processes.
Reporting to the Senior Payroll Manager, this position is full-time and eligible for a hybrid work schedule, with 2-3 days per week remote. The environment is fast-paced and deadline-driven, requiring high attention to detail and strong time management skills. The role includes regular use of computer systems and collaboration with cross-functional teams. The position requires reliable internet access and the ability to take part in video calls. Occasional travel to long-term care homes may be needed for training. Standard office hours apply, with some flexibility depending on project needs.
Key Responsibilities:
- Process accurate and timely payroll for multiple long-term care and retirement homes using Ceridian Dayforce ensuring all transactions follow internal policies, collective agreements, and payroll legislation.
- Support Dayforce implementation through testing, data validation, audits, and rollout assistance.
- Train and support home-level staff on payroll processes, ensuring compliance with policies and legislation.
- Acts as primary point of contact between the home level and corporate level for issue resolution
- Collaborate with Finance on payroll account reconciliation and discrepancy resolution.
- Manage year-end processes, including T4s, PIER, audits, and statutory reporting.
- Ensure prompt government remittances (EHT, WSIB, ROEs, garnishments, etc.).
- Contribute to payroll policy development and support termination documentation standards.
- Stay current with federal and Ontario payroll legislation, particularly in long-term care.
- Maintain strict confidentiality and uphold privacy and fraud prevention best practices.
- Liaise with third-party payroll providers to ensure accuracy and prompt processing.
- Complete ad hoc jobs and reports as needed.
- Efficiently manage and resolve internal support tickets by monitoring queues, prioritizing issues, collaborating with relevant teams, documenting actions, keeping service levels, and contributing to process improvements and knowledge base development.
- Follow all internal and external procedures, Collective Bargaining Agreements (CBA) and required legislation.
Knowledge and Skills Required:
- 2–4 years of full-cycle payroll experience in a fast-paced environment.
- PCP (Payroll Compliance Practitioner) designation.
- Bachelor’s degree in business administration, Accounting, HR, or related field.
- Strong knowledge of Canadian payroll legislation (Federal and Ontario) and familiarity with CBAs.
- Proficiency in Microsoft Excel and other MS Office applications.
- Strong analytical, problem-solving, communication, and organizational skills; high attention to detail, accuracy, and confidentiality.
- Experience with Ceridian Dayforce or other payroll systems such as ADP, Kronos, or SAP is an asset.
- Ability to work independently and as part of a collaborative, inclusive team; experience in healthcare, long-term care, multi-site environments, or with audits/government reporting is an asset.
What we offer:
- The opportunity to work in a dynamic, fast-paced environment within a rapidly growing company.
- Paid time off.
- Employer-paid health and dental benefits.
- RRSP match contribution.
- Annual wellness credit to support your well-being.
- The opportunity to make a direct impact in a growing organization.
We would like to thank all applicants for your interest in working as part of our team! Only those applicants selected to move forward in the recruitment process will be contacted.
Southbridge welcomes those applicants with disability related needs and those whom a need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview.
Note: At Southbridge, we care about your privacy and strive to protect Applicant Data throughout the recruitment process. To that end, information that we gather from applicants via job postings, is used solely for the purposes of recruiting and hiring.
